Tasmanian School Administrators' Association
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C/ - 354 West Tamar Highway
Riverside TAS 7250
Subscribe: https://www.tsaa.asn.au/subscribe

Email: tsaaexecutive@gmail.com
Phone: 03 6327 6333

2 March 2018

Newsletter Articles

Chairpersons Report

Welcome to 2018 school year, I hope your start to Term 1 wasn’t too overwhelming and normality has returned!!

Our meetings between Finance Team, Mark Watson – Industrial Relations, & Paul Gourlay – HR, Deputy Secretary – Robert Williams and the TSAA are as always very productive. Some of the agenda items discussed at our meeting 19th February were: -

  • Surface Pros for SBMs – to be paid centrally has been rejected. (at this time) there is an allowance in the IT component of your SRP and it is up to you to choose which device you require.
  • Fraedom – it is NOT mandatory at the moment for schools to upload images of invoices in Fraedom as the pilot schools study is still running, but you can if want.
  • Levy Invoices – there will be a review of levies this year and the possibility of changing the due date is unlikely on levy invoices, for camps, sporting registration etc Qkr may be able to be utilised in the future.
  • Invoice Barcode Report – requested to have the spacing between each student/parent bigger, so the wrong student/parent is not selected.
  • Accounts Payable – at the moment the Finance team are looking at the possibility of scanning and uploading the invoices into Finance 1, this can be done now but more guidance and procedures need to be put in place so hard copies will still need to be kept for the moment.
  • Systems Access – There is a new identity program coming as the ERM data base is old and out of date.. Movements take effect from the date specified on the forms which is loaded into empower and feeds into IT and uploaded overnight.
  • Teaching LATs – Paul is liaising with the TRB on the possibility of getting relief LAT grouped to cluster schools.
  • Admin 43 weeks – the extra week is available for full time Admin Staff (clerks & SBMs), all Admin positions are now 42 weeks.
  • Maxxia – is a benefit for all employees in the Department of Education, can we please encourage support for Maxxia visits which will always be flexible with the school
  • Kiosk – we are following up with Trevor Hill from IT to see where they are at with this meeting set for 27th March
  • Edupoint issues - meetings have been requested to address the Edupoint issues recently raised.

Next DOE Corporate meetings will be Monday 26th & Tuesday 28th March 2018.

2018 Interstate Conferences

  • ACTSBMA ACT – are not holding a conference for 2018 – supporting the AAGSA National Conference
  • TSAA TAS – are not holding a conference for 2018 – supporting the AAGSA National Conference
  • WAMCSE (WAMBE) WA – 16th – 18th May – Pan Pacific Perth
  • ABMVSS VIC – 9th - 11th May – Leadership Conference - Pullman Mercure Hotel, Albert Park, Melbourne
  • SBMAQ Qld – 17th – 19th Oct - ‘Royal International Convention Centre, Queensland
  • SASSAOA SA – 9th - 10th July – ‘Seeds for Success’ - Hilton Hotel, Adelaide
  • SASSPA NSW – 23rd – 24th Aug – Shangri-La Hotel, Sydney
  • WAECSSA WA – 22nd - 24th August - ‘Change, Challenge and Opportunity’ - Crown Towers, Perth

2018 AAGSA National Conference

The AAGSA Committee are in planning mode organising the 2018 AAGSA National Conference, ‘Leadership – Build your Pathway to Success’ this will be held at Country Club Launceston 12th & 13th July 2018. Registrations will be electronic with a promotion code for TSAA delegates.

A motion was moved and carried to support the National conference for 2018 as it is being held in Launceston Tasmania (redirecting the monies spent on interstate conferences for this year).

The TSAA will fund the executive as it is an expectation for them to attend the National conference this year and not travelling for interstate conferences.

The TSAA will subsidise $100 towards the registration cost for all School Business Managers that attend (you will need to use the discount code TSAA2018 when registering).

Conference information and registration is included in this bulletin.

Our next TSAA Executive Meeting will be held Tuesday 6th March 2018 at Devonport High School.

Your 2017/2018 TSAA Executive Committee:-

Debra Lade – Chairperson

Scottsdale Primary School

Sharon Sutczak –Vice Chairperson

Brighton Primary School

Jodi Smith – Secretary

Lauderdale Primary School

Libby Ashlin – Assistant Secretary

Taroona High School

Missy Thompson – Treasurer

Bridport Primary School

Ali Dennison – Assistant Treasurer

Smithton High School

Gail Reeves

Ogilvie High School

Kathy Dance

Cygnet Primary School

Lea-Anne Breganti

Rokeby Primary School

Cynthia Pearce

Deloraine High School

Gail McLaren

East Devonport Primary School

Andrea Miller

Table Cape Primary School

Jess Collins

West Launceston Primary School

Don’t forget if you have any concerns or queries please do not hesitate to contact myself or any of the TSAA Executive.

TSAA Calendar

You should have received your TSAA 2018 Desk Calendar, I would especially like to thank Jess & the committee for all the work that has gone into designing a fantastic functional calendar which again has been a popular addition to your desk. If for some reason, you have not received your calendar, please let me know and I will organise one for you.

Cheers
Deb Lade
TSAA Chairperson

AAGSA National Conference

The AAGSA Committee are in planning mode organising the 2018 AAGSA National Conference, ‘Leadership – Build your Pathway to Success’ this will be held at Country Club Launceston 12th & 13th July 2018. Registrations will be electronic with a promotion code for TSAA delegates.

The TSAA will fund the executive as it is an expectation for them to attend the National conference this year and not travelling for interstate conferences.

The TSAA will subsidise $100 towards the registration cost for all School Business Managers that attend (you will need to use the discount code TSAA2018 when registering).

https://www.trybooking.com/book/event?embed&eid=354738

Network Groups

Upcoming Meeting Dates:

Northern Region

Central network: 28th March 2018 at 2.00PM
North/Northeast Side: 1st March 2018 at 2.00PM

Southern Region

Western Shore Taroona-Westerway: 20th March 2018
GOTES Group: 13th April 2018 at 9.30AM

Subcommittee Reports

Membership, Promotion, Administration, Budget & Consultation

Our subcommittee is currently developing our new TSAA schoolzine website, we are hoping to have this launched by Easter!

This will replace the current TSAA website, and will have available to you minutes of meetings, committee contacts, updated network groups, forum presentations, newsletter links and conference information, among other relevant information. We hope you will find this a useful resource.

Newsletter – we will be aiming to provide you with 2 newsletters each term, we hope you are enjoying the new format in schoolzine. Please contact Jess Collins if you have any items you wish to be included in the newsletter.

Promotion – we are planning to visit as many schools and network groups as we can during 2018 in order to meet all SBMs, helping to support, advise and encourage excellence in our daily work. Please let us know dates of any upcoming network meetings that you would TSAA reps to attend.

Jess Collins, Cynthia Pearce & Gail Reeves

Workplace Priorities, Staff Development & Mentoring

Our subcommittee of the TSAA are currently working with the Professional Learning Institute to develop our School Business Management and whole of Administration Training days.

These sessions will be held in the South, North and North West with the same information shared in each region. More information will be available via the PLI.

Professional Learning for Education Facility Attendants - the PLI have engaged a contractor to establish a training plan for our EFA’s, for both the short and long term scenario.

EFA’s and SBM’s will be contacted soon seeking ideas and input.

The PL days will be held later in the year.

The PLI has a number of Management and Leadership opportunities for School Business Managers on the website:

https://pli.education.tas.gov.au

We would like to encourage network groups to continue with your network meetings as an important and valuable resource and if we can assist you please contact a member of the TSAA executive.

Jan Robertson, Lea-Anne Breganti, Kathy Dance & Libby Ashlin

Have you met? SBM Profiles

Each newsletter we will be introducing SBMS from each region – thanks to our first 2 SBMS for being so willing to participate!

Name: Megan Yasui

Current School: Andrews Creek Primary

Best part of your job: Having a group of very experienced staff and lovely students around me who make my job much easier and very enjoyable. Our school is also quite small, with limited senior staff and therefore I get the opportunity to be involved with so many different aspects of the teaching and learning side of things along with my SBM duties.

Biggest challenge in your job: Of the three main SBM areas I probably find the Facility Operations side the most challenging as we have a very old school. I was therefore happy with the DoE rolled out the Asset Maintenance Plan so I can make my way through that, and have a strong plan in place for future years.

One piece of advice you would give a new or aspiring SBM: To reach out to other SBM’s in our network. We are so lucky to have a wide group of experienced SBM’s who are always there to call on when needed. It is so much easier to send out an email or give them a call that to try and figure out everything on your own. There is so much to learn when you first start, (and beyond) and it can feel very isolating and overwhelming. So it’s great to know you have help available!

What is one thing you would like to see achieved through the TSAA in 2018: To keep up the great work with improving SBM/admin efficiencies and streamlining current processes. This will make a significant difference to all of us who have to manage many tasks each day while still dealing with all of the other daily interruptions that happen in a school.

Name: Sandra Silberberg

Current School: Bicheno Primary School

Best part of your job: Working with a supportive principal

Biggest challenge in your job: Being a team of one!

One piece of advice you would give a new or aspiring SBM: If in doubt, ask anyone, ask everyone! (use our network of SBM’s – who are all amazing, knowledgeable and willing to help)

What is one thing you would like to see achieved through the TSAA in 2018: Helping the Department get some version control of documents in the Document / Policy Library

QkR

For quicker, hassle-free school payments, try Qkr!

Qkr is the best thing to happen to our canteen in 20 years!
Jess Collins - West Launceston Primary School

Introducing Qkr! (pronounced 'quicker') by MasterCard, the secure and easy way to enable your school community to make payments anytime, anywhere.

  • Qkr addresses many time consuming administrative and financial related school processes.
  • Administrative staff and volunteers save time not having to manually handle cash or the processing time related to card transactions.
  • Dramatic reduction in the processing of lunch orders for canteen staff.
  • Frequency of purchases and sales in the canteen increase.
  • Flexible and adaptable to meet the needs of your school community.
  • Effective, efficient and detailed reporting of purchases supporting auditing processes.
  • Ability for money to settle into multiple accounts including school association and third parties.
  • Safe and secure.

Qkr is a preferred choice by the Department of Education Tasmania for canteen ordering and other payments via smart phones and other devices due to the development of integration with Finance One. Other payments can include uniform sales, event ticketing and one-off non-invoiced payments. In addition to the integration, Qkr will soon be able to accept payments for all invoiced items including school levies. (SASP Update 155, 19 December 2017)

If your school is interested in using the Qkr product could you please respond via email to finance.systems@education.tas.gov.au to register your interest.

Interested in a presentation for your network meeting contact:

Perry Kick email: perry.kick@mastercard.com Phone: (03) 9098 2314

Capital and Minor Works Programs 2018

Schoolzine

New schoolzine Logo

Schoolzine is proud to be a digital partner and supporter of Tasmanian School Administrators' Association.

Schoolzine has been an industry leader in digital school communications for 10 years. They are dedicated to customer service, product development and understanding the school landscape that keeps them at the top of the industry. Schoolzine’s Parent Engagement Platform consists of 3 packages, an eNewsletter, Mobile App and Website offering. Purchased separately or together, they guarantee each package will make engaging with parents easy and even enjoyable for a school of any size. Schoolzine addresses the need for media-rich, interactive content that engages parents.