11 May 2018
- Chairpersons Report
- AAGSA National Conference
- Subcommittee Reports
- Have you met? SBM Profiles
- Effectively Tackling Difficult Conversations and Behaviour
- From the Amazing Robyn Moore……
- Congratulations to the first graduates of the Associate Degree in Applied Business
- Did you know?
- Handy Links
- Food For Thought……..
Hopefully things will start to quieten a little and you can get some of those jobs that get put off until you have some spare time!!
Our meetings between Finance Team, Mark Watson – Industrial Relations, & Paul Gourlay – HR, Deputy Secretary – Robert Williams and the TSAA are as always very productive. Some of the agenda items discussed at our meeting 23rd April were: -
- Outstanding Debtors Letters – just waiting for the executive sign off on these letters.
- Systems are Slow – ask that SBMs & Admin log this with IT so a profile can be built to address these issues, they have very limiting information from schools.
- Fraedom – the new corporate card policy will be released shortly and there will be strict guideline around travel, fuel, gift cards.
- Qkr – there will be the availability to pay invoices through Qkr in the near future.
- Admin 43rd week – this will be ongoing for those full time Admin staff that elect to do this.
- Approval Process across Learning Services (eg band 2 top up to band 3 through SRP) – if not approved follow up the reason with LS, duties must be a higher level.
- Can increments be automatic (SAAF query) – this is a simple form and needs to be linked with the PDP.
- SAWR Project – the committee will meet in the next couple of week to discuss where they are at and will communicate to schools thereafter.
- TSAA rep on the Principal’s Leadership review – suggestion was well received, following up with Mark Watson.
- PL for support staff – discussed the disappointment, since our meeting there has been conversations with the PLI and we are waiting for them to get back to the TSAA
- How will Admin losses take place (SAFF query) – no decisions likely until after the Principal’s Review.
Next DOE Corporate meetings will be Monday 4th June 2018.
2018 AAGSA National Conference
The AAGSA Committee are in final planning stage of organising the 2018 AAGSA National Conference, ‘Leadership – Build your Pathway to Success’ this will be held at Country Club Launceston 12th & 13th July 2018..
Guest Speakers will be:
Meg Salter – Motivational Business Speaker & Trainer
Professor Michael Bernard – International Consultant to Universities, organisations & governments
Mark Donohue – University Lecture in Graduate Certificate in Education Business Leadership
Michelle Cowan – Senior Coach of Fremantle Football Club Women’s Team
The TSAA will subsidie $100 towards the registration cost for all School Business Managers that attend. (you will need to use the discount code TSAA2018 when registering)
Our next TSAA Executive Meeting will be held Tuesday 22nd May 2018 at Launceston College.
Don’t forget if you have any concerns or queries please do not hesitate to contact myself or any of the TSAA Executive.
AAGSA National Conference
The 2018 AAGSA National Conference, ‘Leadership – Build your Pathway to Success’ this will be held at Country Club Launceston 12th & 13th July 2018. Registrations will be electronic with a promotion code for TSAA delegates.
The TSAA will subsidise $100 towards the registration cost for all School Business Managers that attend (you will need to use the discount code TSAA2018 when registering).
CONFERENCE REGISTRATIONS CLOSE FRIDAY 8TH JUNE 2018!
Membership, Promotion, Administration, Budget & Consultation
The current TSAA website will become obsolete over the coming weeks as we move across to our new TSAA Schoolzine website. The development of our new website has taken a little longer than anticipated however we are making steady progress. The new website will include; committee contacts, updated network groups, forum presentations, minutes of meetings, newsletter links and conference information. If you have any photos that you feel may be suitable for our new website homepage and would like to share these with us we would welcome your input. Photos do not have to be of TSAA events or people; they may be from your school, your network group, a forum or just a great school theme, event or scene. I am sure school administration staff will find our new website more appealing and informative. We look forward to launching this later in Term 2.
Promotion - We encourage Network Groups to make contact with TSAA committee members when planning upcoming meetings. Whenever possible we would like to attend your meetings to meet and offer support and encouragement to fellow SBM’s. Please let us know dates of any upcoming network meetings that you would like TSAA reps to attend.
Newsletter – we hope you are finding the new TSAA Schoolzine Newsletter publication informative and interesting. If you have items you wish to include in the Newsletter please email Jess Collins. We aim to publish 2 newsletters each term.
Jess Collins, Cynthia Pearce and Gail Reeves
Have you met? SBM Profiles
Each newsletter we will be introducing SBMS from each region – thankyou to our willing participant Kim for this bulletin!
Name: Kim Rootes
Current School: Deloraine Primary School
Best part of your job: The lovely people I work with and being included as part of Senior Staff.
Biggest challenge in your job: Sitting in the main office with the constant interruptions and no privacy.
One piece of advice you would give a new or aspiring SBM: Never be afraid to ask for help. I am fortunate that I have some wonderful SBMs that I can call or email about anything. You are always learning.
What is one thing you would like to see achieved through the TSAA in 2018: To continue the fantastic work that is happening behind the scenes with regular meetings with Finance and HR to assist us in our daily tasks.
Adult Literacy – is this an issue for your school?
Nearly half of all Tasmanian adults don’t have the literacy and numeracy skills they need to fully engage in everyday life.* They might have trouble reading school newsletters, filling in forms and reading to their children.
How can you help?
As an important point of contact at school, school administrative staff can help. Be sensitive to the embarrassment many people feel about their struggle with literacy and numeracy, and offer support by letting parents know they are not alone. You can also:
- explain any text, read it out and check that people understand
- let people know that the local library can help people build these skills
- refer people to the confidential 26TEN phone service 1300 002 610
- display the 26TEN poster and brochures where parents and carers will see it; this material will arrive in all schools shortly.
What is 26TEN?
26TEN is a network of people and organisations working together to improve adult literacy and numeracy rates in Tasmania. The name represents the 26 letters of the alphabet and ten digits we use for counting – the tools for life.
The 26TEN Coalition emphasises the importance of adult literacy and numeracy for our state. “Our vision is for all Tasmanians to have the literacy and numeracy skills they need for work and life,” said Malcolm Wells, who represents the education sector on the 26TEN Coalition.
“We know that, in addition to having highly skilled teachers and great quality schools, learning is enhanced when parents and carers have the skills to help children learn.”
*2011-12 OECD Program for the International Assessment of Adult Competencies
Effectively Tackling Difficult Conversations and Behaviour
How to say what you need, achieve your goals and maintain relationships (By Penny Holden)
- Build relationships. Especially with those we don’t like but need to work with and at times when we are not in conflict. Find something similar, stand in their shoes. Work to understand them. Flex your communication preferences.
- Give clear expectations and requests. State what you need and why. Take time to explain and listen.
- Stop talking and listen. When you listen you’ll understand them, understand their needs and show respect
- Trouble shoot early. Pre-empt and listen for issues arising. Tackle them early whilst small and in a cooperative and collaborative way.
- Be aware of non – verbal language and tone;
- Eye contact and facial expression – maintain direct eye contact (unless cultural) relax your face, appear interested and alert, but not angry, a slight smile can help. Show listening.
- Posture – stand or sit erect, possibly leaning forward slightly, make body appear more open.
- Gestures – use relaxed, conversational and open gestures, keep body soft clam and open tone, use succinct factual words. Conversation structure when having those difficult conversations
- Actual Behaviour – State the behaviour or situation
- Impact – state the impact on you or other organizational elements
- Ask their perspective – What happened?
- Explore and acknowledge – focus on the issue to be resolved rather than argue for solutions.
- Thank the person – set the scene for building the relationship “thanks for making the time to talk”
From the Amazing Robyn Moore……
See potential leaders in others
Some people are called "Born Leaders”…but what if we could actually “grow” Leaders? When we access our own 100% PARTICIPATION in life, honour PEOPLE, know our PURPOSE and unfold others’ POTENTIAL, the results and possibilities are surprising. Here are some real life examples of people becoming Leaders…inspired by one simple conversation. I hope you find this of Value. Click to view Re-MINDavator No 8: “Growing Leaders”
Congratulations to the first graduates of the Associate Degree in Applied Business
Facilitated through the partnership of University College of University of Tasmania, the Department of Education and the Peter Underwood Centre graduates are being invited to Government House to have afternoon tea with the Governor, Kate Warner, later this month.
Did you know?
Out-of-Area Enrolments – Education Act Implementation Project
The DoE require a Spreadsheet to be completed for all OOA enrolments including those families that were not accepted. With all supporting documentation noted.
New Style Guides and Publication Templates
The new templates are out.
New Off-Campus procedures
There are new requirements
All SASP Updates:
School Admin Home Page:
Food For Thought……..
A great reminder of Steven Covey’s Circles of Concern vs. Circles of Control.
"Circles of Concern are the things that you often waste time and energy worrying about, but that you have little to no control over. Meanwhile, Circles of Control are the things that you can influence in your daily life."
Notice that by eliminating or reducing your Circle of Concern, you have more time and energy to put towards your Circle of Control. That means you have more mental space to use for creating art, starting a business, having meaningful conversations, or otherwise contributing to the world around you.
The problem with most news, gossip, and link-bait titled articles online is that they are filled with surface level information. Your life isn't better off for reading them and you're rarely better informed because of them.
What the world needs are people who learn with purpose, who take action on the things that are important to them, and who seek out high quality information as a way to spark creativity.
Not all news is bad. For example, learning about the latest war can make me grateful to live in a stable society and keep my life in perspective. But if we're being honest, there is a lot of information that fills our daily lives, clogs our minds, and prevents us from creating, building, sharing, and experiencing more important things.
Is it necessary to turn on the same news program every night? Are you living a better life because of watching it?
If something isn't benefitting you, then maybe eliminate it and choose to spend your time on things that can actually make positive changes for you!
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